May 22, 2017

Frequently Asked Questions

State Council (3)

The State Council Registration form has options for Delegate/Alternate but our chapter has not met yet to determine that.  What should I do?

Your Chapter President will be turning in her Credentials form prior to the State Council.  The Credentials will list the Delegates/Alternates.  If you are one, make sure your name is on that form and the State Council Credentials & Registration committees will handle it from there.

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For the President’s Reception:  Dress comfortable and dress for the “Red, White, and Blue” theme.  Desserts will be served, but dinner is on your own.

For all of the Business Sessions:  Business Casual is appropriate.  Hats are also in style, if you so desire.

Memorial Service:  Appropriate outfit for a memorial service.

For the Star Spangled Banner Banquet:  Formal or period attire is required.  This is the night we get out our sequins and formal evening clothes.  Everyone always looks so beautiful at the banquet!

Andrew Jackson Breakfast:  Business Casual or your “travel clothes”.  Most everyone is checking out very early and the lobby is full of people carting their things out to their vehicles; hence “travel wear” is appropriate.

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After you have checked-in and are settled in your room, if Registration is still open, go Register; if not, you can register the first thing the following morning. At that time you will receive your badge and Program (which has all of the meetings, room locations, and times). Then, before you leave the registration area pick up your meal tickets. Now, you are officially at State Council!

The next step should be to locate other members from your chapter and get with them. You can plan meeting at designated places before business sessions, luncheons or banquets. However, if you miss catching them before these events don’t let that stop you from attending. This is a great way to make new friends! Of course, a room full of strangers is always a little intimidating, but here is the solution: Just walk up to a table that is not full and ask, “Is anyone sitting here?” and you will always receive a gracious offer to sit down and join in at any table.

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Applications (1)

The fee for a Supplemental application is a total of $30.00.  The National fee is $20.00, and the State fee is $10.00.  This is an increase of $7.00 that was approved on September 7th, 2016 at the State Board in Temple, TX.  The supplemental fee is the same for all members (adults, juniors, FADDs, and 90+).

Make two checks to accompany your supplemental application.  Make one payable to the Treasurer National for $20.00; and the other payable to the Texas Society USD1812 for $10.00.

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Dues & Donations (4)

Dues paid by applicants admitted to the membership after MARCH FIFTEENTH (15th) shall be applied to the succeeding fiscal year.

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Your chapter dues are due “in-hand” to the State Treasurer by JULY FIFTEENTH (15th) (State Bylaws, Article I, Section 3. b.)

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Chapter donations received by members to the Texas Society projects and the National Society projects submitted with their dues are due “in-hand” to the State Treasurer by November 1st.

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Individual members may make donations during the year or just at dues time. Regardless of when, a separate donation form should be used for each individual donation.   The reason is because the IRS requires state and national societies to provide a receipt to that member to file with their taxes.  So if you have 1 or more individual donors, make a form for each donor — plus one from your chapter.

For example:  Your chapter has two members that have donated $25.00 each to Fort McHenry and your chapter is donating $50.00.  You would fill out a  chapter donation (with all of the other donations) and then list $50.00 on the Fort McHenry line.  NEXT,  you will fill out TWO donation forms, one for each of the two donor members, making sure all of their information are on the forms, including the “in honor of” and “in memory of”.  NOTE:  this is required so that we have the address to mail or email the receipt to.  FINALLY, all THREE forms will be mailed to the State Treasurer.

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Grave Markers (3)

The answer is YES.

If you would rather have the State send the check instead of getting reimbursed, simply send the Approved Permit Form and a copy of Page 2 of  the Markers Price List to the State Treasurer.  The State Treasurer will issue a check and mail it on to the Best Stamp & Seal Company.

Note:  Please include an envelope with the RETURN ADDRESS on it so that Best Stamp & Seal Company can mail you directly if there are any issues.

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Currently, the answer is YES, as long as funds are still available.  Hon. Past State President Mary Walker’s Project was specifically for markers and money still exists in this fund.

To get reimbursed, please forward a copy of both the approved Permit and a copy of Page 2 of the Marker Price List which indicated which marker(s) you purchased to the State Treasurer.

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1. First, you will need a permit from National. Click on the “Forms–>State Forms” menu selection of our State Website.  Next, expand the State Committees category by clicking  on the + next to it.  Now, expand the “Grave Markers and Locations”.  You will need two documents; a permit and the price lists.  Select the permit for either a Veteran or the Member and save it to your computer.  Do the same for the Marker Price Lists.  The below are quick links for these documents:

A. Instructions for Veteran Marker Permits & Permit Form
B. Permit for Members
C. Marker Price Lists

2. Normally for a veteran, you will order the 4″ diameter marker with a stake; ($75.00: $57 + $18 shipping). If you order 3 or more markers, then they are $53.00 each and the shipping will be $15 for the first marker, plus $2.50 per each additional marker with stake (or $2 per each marker without stake).
3. Please follow the instructions on the Permit; this will speed up the processing of your marker.
4. The last “bullet item” on the permit instructions tell you what to do once you receive approval. The current authorized company is Best Stamp & Seal Company.

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